Processing Personnel Action Forms and On-line Pre-Approval Forms

Processing Personnel Action Forms and On-line Pre-Approval Forms

• Important references and tools include:

  - The salary scales
  UCSF Health Sciences Compensation Plan Salary Scales
  UCOP Salary Scales for all Academic Appointees
  - The definitions of payroll description of service (DOS) codes used in the School of Medicine
  - Title Codes for the School of Medicine
  - The salary calculation spreadsheet and the notes included with the spreadsheet that include important policy reminders

• Forward PAFs for compensation plan participants to the Dean’s Office for approval. The one exception is that departments may route directly to Payroll PAF’s with account and fund changes only that do not involve 19900 funds and that do not involve another department’s accounts.
• Verify that the appointment distributions on the PAF add up to the total appointment percentage.
• Obtain all necessary department signatures before forwarding to the Dean's Office.
• PAFs/Pre-Approval Forms should not accompany packets that are subject to a full CAP review. After CAP approves an action, the department will be asked to submit a PAF reflecting the approved action. See the School of Medicine Checklists for Preparing Academic Personnel Dossiers for specific instructions on when to submit payroll forms and OLPPS Pre-Approval forms.