Compensation and Reclassification - Dean's Office

Classification/Reclassification

Classification involves the assignment of a set of duties and responsibilities to an appropriate job title and level within that title. Classification of a new position takes place when a new position is created. Reclassification takes place when there are significant changes in duties assigned to an existing position.

The following information is needed for a complete classification/reclassification request:

• For a reclassification request, a cover memo from the supervisor or manager who is requesting the reclassification is required. Specific reasons should be documented and a summary of the changes in duties and responsibilities from the prior classification should be provided.

• For either a classification or a reclassification request, a Staff Job Description, MSP/PSS Job Description or IT Questionnaire (for programmer analyst positions) must be completed. The incumbent or supervisor can fill out the form; however, there is a separate section to be completed by the supervisor. The signatures of the incumbent and supervisor should appear on the form.

• An organizational chart for the unit.

OHRS is available to help with the documents. The completed classification/reclassification request should be sent to OHRS at Box 1379. OHRS will review the request prior to forwarding it to Campus Human Resources.

OHRS will notify the supervisor of the outcome of the request. If the reclassification has been approved, please contact OHRS at 502-2408 to discuss the amount of salary increase. Once the amount has been determined, the supervisor must prepare and submit a RPA.

Stipends

Stipends are a method of providing additional compensation when employees are temporarily assigned significant responsibilities that fall outside the scope of their classification level. Please keep in mind that stipends are temporary actions and should not exceed 12 months.

To complete a stipend request, the supervisor needs to submit a memo providing:

• The name and current payroll title of the employee involved.
  
  
• A summary of the additional higher-level duties and responsibilities.
  
  
• The reason for the added duties and responsibilities.
  
  
• The beginning and end date of the period involved.

The completed stipend request should be sent to OHRS at Box 1379. OHRS will review the request prior to forwarding it to Campus Human Resources.

OHRS will notify the supervisor of the outcome of the request. If the stipend has been approved, please contact OHRS at 502-2408 to discuss the amount of salary increase. Once the amount has been determined, the supervisor must prepare and submit a RPA.