Waiver of Recruitment

In exceptional circumstances, where staffing diversity, operational continuity, and programmatic needs may not be met unless an exception to standard recruitment practices is considered, requests for waiver of recruitment will be given consideration. In addition, recruitment may be waived for non-probationary career employees who have become disabled and have received vocational rehabilitation services.

Requests for waiver of recruitment pertain only to career positions.

Steps in the Waiver Request Review Process

When you and the OHRS Office have determined that Waiver of Recruitment is the only viable solution these following steps should be taken:

1. Prepare an Employee Requisition Form (ERF).
   
   
2. Prepare a letter requesting the waiver.
   
   
3. Secure an updated resume for the candidate.
   
   
4. Forward these three documents to the OHRS Office for review prior to submitting to Campus Human Resources.

In the letter requesting the waiver, the following issues must be addressed:

• Would selection of the candidate help the department reach unmet affirmative action goals?
  
  
• Would adherence to the standard posting requirements cause undue disruption of critical departmental services? Examples include adverse impact on patient care or safety, serious fiscal impact, such as the delay or cancellation of a grant, or diminished clinical research.
  
  
• Are there additional circumstances where waiver of recruitment might be warranted?
  
  
• Is the position one that has a history of being difficult to fill due to the requirement of technical skills and a limited number of qualified individuals in the general work force?
  
  
• Is the position a component of a new program that is being transferred in its entirety to the University and where identified employees are already in place?
  
  
• Is filling the position with an identified candidate in the overall best interest of the University (e.g., resolution of a grievance)?
  
  
• Are there any other unique circumstances to be considered?
  

OHRS will forward the request to campus HR. The request will be reviewed by the campus HR Client Services Analyst, who will evaluate its appropriateness and approve or deny the request.