UCSF School of Medicine - Student Affairs

Student Affairs

Services

Funds for Conference Attendance

Quick Guide
Type of Travel	Managing Office	Maximum Amount of Funding	Post-Travel Requirements	Supplemental Application Required?
Leadership Opportunity	Office of Student Affairs	$500	Commitment to share knowledge at UCSF (through elective, RCO, learning session, etc.)	No
Outreach Related	Office of Outreach and Academic Advancement	$200 (in-state) $500 (out-of-state)	Provide written report upon return, see application for more details	Yes, pre-travel
Global Health Conferences	Office of Curricular Affairs	$500	Provide update for International Programs' website	No
Research / Presenting a Poster	Office of Student Affairs	$500	Provide paper or presentation abstract if requested	No
General Conferences / All Other	Office of Student Affairs	$500	None	No
Other funding requests are approved at the discretion of the Associate Deans of Student and Curricular Affairs.

Application Process

To apply for funding, complete the Medical Student Travel Funds Application at least one month prior to travel.
To log in to the application:
User name: Your UCSF email address (e.g., kim.smith@ucsf.edu).
Password: Your birth date (mmddyy) followed by a hyphen and the last four digits of your SSN (e.g., 080880-1234).
Note: Travel must be approved prior to departure and reimbursement will be processed upon your return. In some cases, additional documentation and/or follow-up may be required for reimbursement.

Funding Facts

There is a $500 maximum available per student.
Original receipts must be submitted for reimbursement, along with a copy of materials from the conference (e.g., brochure or conference schedule).
Students may be reimbursed for items such as: registration fees, airfare, ground transportation, hotels, meals, presentation materials, etc.
There will be no reimbursement for alcohol or other incidentals (e.g., personal phone calls).
UCSF's Accounting Office will not accept receipts that combine hotel and airfare costs (such as those from Travelocity, Expedia, Priceline, etc.)
In order to receive funding, students must commit to one of the following forms of follow-up, to be completed upon their return to UCSF:
- Conduct a leadership activity for a campus student organization
- Plan an elective or a portion of an existing elective
- Write a brief summary in the “Student Trip Log” on the International Programs' website (for Global Health conferences)
- Write a brief summary or commentary for the next issue of Synapse, or other School of Medicine publication/website
- Organize an informational session and publicize to all classes