| Creating and Sending an HTML Email in Outlook |
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- Create your email in html and place in a folder named appropriately.
All of the images in the email should live in another folder titled
images.
- This entire folder will be posted onto your server.
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- The images must be given a full URL -- including
the http://www. path -- defining their placement on the server.
By writing the images in this manner, the email recipient does
not download the images, but instead the HTML email points to
the server and the images appear.
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- When you look at your html file, the images will show up as
broken. But when you send the file in Outlook the images will
appear in the email message.
- Post onto your server.
- Make sure you have written the URLs for the images correctly
by testing these after you have posted the folder onto your server.
Type the URL path of an image into your browser window. That image
should appear in your browser.
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- Click on the Tools tab in Outlook.
- Select Options.
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- From Options click on the Mail Format tab.
- Select HTML in the pull down menu.
- Do not send pictures from the Internet.
- Press the Stationary Picker button.
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- Enter the title of your email.
- Select Use this file as a template.
- Press the browse button to locate the html file on your server,
or type in the full URL. You only need to locate the html file
- not the images.
- Press the Next button.
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- Change the type to 10pt Verdana.
- Select Do not include a background in this stationary.
- Press the OK button.
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- You should see the title of your email in the window highlighted.
- Press the OK button.
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- Since you are in HTML mode, the next time you create a new email
your selected HTML email will show up.
- Fill in the To and Subject boxes.
- Body text can be edited directly in Outlook.
- Send away. (Test this out on yourself first!)
- If you wish to remove your signature from the
HTML email go to Tools > Options > Mail Format > and
select none in the Signature drop down menu.
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- To switch back into plain email mode go back into Tools >
Options > Mail Format > and select Plain Text.
- When you want to send another HTML email follow the same steps
and select HTML > Stationary Picker > and choose your saved
HTML email.
- To reinsert your signature go back to Tools > Options >
Mail Format > and select your signature in the Signature drop
down menu.
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